GLC Constitution

Graduate Leadership Council Constitution

PREAMBLE

The Graduate Leadership Council at American University is a student government association with these purposes: to serve as the primary representative and unified voice of the graduate population to American University’s administration, faculty, staff, trustees, alumni and undergraduate student leaders; to represent the needs of all graduate-level students at American University; and to improve graduate students’ academic, social, and professional experiences.

We, the Graduate Leadership Council at American University, united in the common perpetuation of these purposes, encourage communication and collaboration across the entire University.

ARTICLE I: NAME

This body shall be known as the American University Graduate Leadership Council.

ARTICLE II: GOVERNANCE

A.) American University’s Student Activities office shall assist and oversee the Graduate

Leadership Council’s policies, fiscal operations, and activities.

B.) Nothing herein shall be construed to conflict with the rules, policies and regulations of American University’s Student Activities office. In case of any conflict between the policies or legislation of the Graduate Leadership Council and American University’s Student Activities office, that of the Student Activities office shall be supreme in every case.

ARTICLE III: MEMBERSHIP

All fee-paying graduate students from the College of Arts and Sciences, the Kogod School of Business, the School of Communication, the School of International Service and the School of Public Affairs shall be constituents of the Graduate Leadership Council and the recipients of all its offerings.

ARTICLE IV: STRUCTURE

Section 1: Formation

A.) The Graduate Leadership Council is a democratically functioning organization run by a President, Vice President of Finance, Vice President of Management, Vice President of Communications, Vice President of Alumni Relations, and Vice President of Programming. These six positions make up the Graduate Leadership Council Executive Board. Moreover, the Presidents of the Graduate Student Councils at the College of Arts and Sciences, the Kogod School of Business, the School of Communication, the School of International Service and the School of Public Affairs, who shall represent the interests of American University’s five graduate schools, are also members of the Graduate Leadership Council.

B.) The Graduate Leadership Council receives guidance from the Student Activities’

Graduate Leadership Council advisors.

Section 2: Voting Privileges

A.) The Graduate Leadership Council President and Vice President of Management shall be entitled to cast one vote each on all Graduate Leadership Council matters. Both positions will represent the interest of the Graduate Leadership Council Executive Board. The Graduate Student Council Presidents from the College of Arts and Sciences, the Kogod School of Business, the School of Communication, the School of International Service and the School of Public Affairs shall be entitled to cast one vote each on all Graduate Leadership Council matters. Each Graduate Leadership Council President will represent the interests of their respective graduate school. Therefore, there will be seven voting members of the entire Graduate Leadership Council.

B.) If a Graduate Student Council President resigns or is removed from office in accordance with their respective council’s bylaws, they shall be automatically removed from serving on the Graduate Leadership Council as their school’s representative. Their successor shall be charged with representing that school on the Graduate Leadership Council.

ARTICLE V: MEETINGS

Section 1: Regularly Scheduled Meetings

A.)The President, Vice President of Finance, Vice President of Management, Vice President of Alumni Relations, Vice President of Communication, Vice President of Programming, and the Presidents of the Graduate Student Councils at the College of Arts and Sciences, the Kogod School of Business, the School of Communication, the School of International Service and the School of Public Affairs, or their representatives shall be convened by the President for regular monthly meetings throughout the academic year.

B.) The Vice President of Management shall schedule regular meetings at a time and location so that the President, Vice President of Finance, Vice President of Management, Vice President of Alumni Affairs, Vice President of Programming, Graduate Student Council Presidents and the Graduate Leadership Council’s advisors can attend in person or by approval of the President remotely by conference call. All parties are strongly urged to attend in person or through representative to help foster strong and productive meetings.

C.) The President may invite American University trustees, members of American University’s faculty, staff, administration and undergraduate student leadership to brief the Vice President of Finance, Vice President of Management, Vice President of Programming, and the Graduate Student Council Presidents on pressing issues or observe the proceedings of regularly scheduled meetings as he/she sees fit.

D.) Official minutes shall be taken at each meeting by the Vice President of Management. Minutes shall be sent to the President, Vice President of Finance, Vice President of Communication, Vice President of Alumni Relations, Vice President of Programming, the Graduate Student Council Presidents and the Graduate Leadership Council’s advisor within 7 business days of the conclusion of the meeting. Minutes from regularly scheduled meetings shall also be made publicly available on the Graduate Leadership Council’s website within 7 business days of the conclusion of the meeting.

E.) The Vice President of Finance shall present an up-to-date and forward-looking budget kept separately from the Graduate Leadership Council’s Online Financial Access System budget, detailing the current financial position of the Graduate Leadership Council and all of its anticipated expenses for the semester at each regularly scheduled meeting.

F.) In between regularly scheduled meetings, the President may conduct official Graduate Leadership Council business online, when appropriate. The President may set the response and time-frame parameters for action on issues as he/she sees fit, and may call votes by e-mail when and if applicable. Business conducted online or by e-mail shall be subject to the same majority and abstention provisions as meetings conducted in person.

G.) The President may cancel a regularly scheduled meeting with 24 hours notice. The cancelled meeting shall be rescheduled and shall occur no later than seven (7) days following the original meeting date.

Section 2: Attendance Requirements and Regulations

A.) Any member of the Council, who is required to attend meetings, must inform the President at least 48 hours in advance, and the President must approve of their absence. If a notice of absence is given less than 48 hours before the start of the meeting, then the party may be subject to punishment by the President or forgiven due to uncontrollable or unforeseen circumstances at the President’s discretion. Punishment shall be a recommendation for removal or freezing of assets – in accordance with their position.

B.) All council members’ absences must be tallied and recorded by the Vice President of Management and ensure that the absence is noted in the meeting minutes. Any individual with three absences or more during a semester must be brought up for removal.

C.) Absent council members shall be required to identify a proxy from their Graduate Student Council to attend the meeting in their place. The absent Graduate Student Council President shall notify the Vice President of Management, who will serve as the proxy for the regularly scheduled meeting or special session they will miss, at least 24 hours prior.

D.) The Vice President of Finance shall not have proxy privileges.

Section 3: Quorum and Majority

A.) Graduate Leadership Council business may only be conducted in the presence of a quorum of the Graduate Student Council Presidents or their representatives, which shall be defined as the smallest whole number of Graduate Student Council Presidents or their representatives that exceeds fifty percent.

B.) During voting, Graduate Student Council Presidents may choose to abstain from voting. Abstentions are to be counted as present and not-voting and shall not be factored into a majority.

Section 4: Regularly Scheduled Meeting Structure

A.) The regularly scheduled meetings of the Graduate Leadership Council shall include the following items, preferably in the following order:

  •         Approval of Minutes (7 days after each meeting, posted to GLC website)
  •         President’s Report
  •         Vice President of Management’s Report
  •         Vice President of Finance’s Report
  •         Vice President of Communication’s Report
  •         Vice President of Alumni Affairs’s Report
  •         Vice President of Programming’s Report
  •         College of Arts and Sciences Graduate Student Council Report
  •         Graduate Business Association (Kogod School of Business) Report
  •         School of Communication Graduate Student Council Report
  •         School of International Service Graduate Student Council Report
  •         School of Public Affairs Graduate Student Council Report
  •         When applicable: Committee Reports
  •         Old Business
  •         New Business
  •         Final Thoughts
Section 5: Needs Analysis

A.) The Council must conduct a Needs Analysis of the graduate student population during the Spring semester in order to develop proper programming, agenda, and advocacy priorities in the Fall Semester. A needs analysis may take the form of a town hall, survey’s, tabling, focus groups, or other method approved by the Council’s voting members, and may be conducted by the GSC’s or the Council. Once a means to the needs analysis is decided then a committee shall be appointed to facilitate and analyze the data.

ARTICLE VI: FINANCIAL ACCOUNTS

Section 1: Graduate Leadership Council Administrative Account

A.) Funds in the Graduate Leadership Council’s Administrative Account shall be used to benefit all currently enrolled graduate students in the College of Arts and Sciences, the Kogod School of Business, the School of Communication, the School of International Service and the School of Public Affairs.

B.) The President, in consultation with the Vice President of Finance, shall manage budgeted Administrative Account funds, in compliance with the policies and procedures enumerated in Article VII.

C.) The Vice President of Finance and Vice President of Management may only spend Administrative Account funds with the expressed, written consent of the President.

D.) Funds from the Graduate Leadership Council’s Administrative may also be used to help fund joint events held with other student organizations.

Section 2: Graduate Leadership Council Restricted Account

A.) The Graduate Leadership Council’s Restricted Account must maintain a minimum balance of $20,000 as a safety net to meet programming needs in the case that unforeseeable circumstances arise.

B.) If the balance of the Graduate Leadership Council’s Restricted Account exceeds $20,000, the Graduate Leadership Council may allocate the excess funds to address specific priorities following a majority vote of the Graduate Leadership Council.

ARTICLE VII: ADMINISTRATIVE ACCOUNT BUDGET

Section 1: Summer Operations

A.) The President shall be responsible for operating the Graduate Leadership Council during their term, including from May 1 of the academic year he/she was elected through the first day of the fall semester.

B.) The Graduate Leadership Council’s transition period shall be conducted during the last month of the Spring semester to include newly-elected Graduate Student Council Presidents and the newly appointed Vice Presidents and AUCC as well as the existing Graduate Leadership Council to ensure a proper transition. The new Graduate Leadership Council will begin to shadow the current Council during the transition period to include observing one meeting and leading the last meeting of the semester with the goal of determining the Graduate Leadership Council’s summer priorities.

C.) Included with these priorities shall be an understanding of the graduate population’s needs, formulating a calendar of events, and creating committees (can be done on a rolling basis). Also, the Council must mark and record the necessary benchmarks in the Strategic Plan to include amending the strategic plan every four years using the fifth year as year one in the new strategic plan. This will ensure the further development and capacity building of the Graduate Leadership Council.

D.) The President shall not be authorized to spend more than $5,000 from the Administrative Account to accomplish the approved priorities during the period from May 1 of the academic year he/she was elected in through the first academic day of the fall semester. All other Administrative Account spending restrictions detailed in Article VI, Section 1 shall be in force during summer operations of the Graduate Leadership Council.

E.) As part of the President’s report during the first meeting of the fall semester, he/she shall update the Graduate Leadership Council about overall progress on the summer priorities.  The update shall include an assessment and explanation of why the goals and metrics for each priority were or were not reached and a budget detailing summer expenditures.

F.) The President shall not act in any way that contradicts the approved directives of the Graduate Leadership Council during summer operations.

Section 2: Student Activity Fees

A.) All graduate students shall be assessed a $30 activity fee per semester when they register. This balance shall be transferred to the Graduate Leadership Council’s Administrative Account for management.

B.) $26,000 of the Administrative Account for management funds may be used for stipends.

  1. The President shall receive $4,000 as a stipend from the Administrative Account during the fiscal year. The stipend shall be paid according to university pay schedules and in accordance with university human resource policies
  2. The Vice President of Finance and Vice President of Management shall receive $3,000 as a stipend from the Administrative Account during the fiscal year.  The stipend shall be paid according to university pay schedules and in accordance with university human resource policies.
  3. Each Graduate Student Council President, the Vice President of Communication, the Vice President of Alumni Affairs, and Vice President of Programming shall receive $2,000 as a stipend from the Administrative Account during the fiscal year. The stipend shall be paid according to university pay schedules and in accordance with university human resource policies.

C.) 14 percent of the remaining Administrative Account shall be transferred to the American University Club Council for allocation to recognized student clubs and associations. The remaining amount of graduate students’ fees shall be transferred to the Graduate Leadership Council’s Executive Office Budget (up to 35% of remaining funds) and the Graduate Student Council Budget Allocations (Up to 65%  remaining funds).

Section 3: Administrative Account: The Executive Office Budget

A.) The remaining funds in the Executive Office Budget shall be allocated for supplies and administrative costs necessary to the Graduate Leadership Council’s operations during the academic year, Graduate Leadership Council events, co-sponsorship of Graduate Student Council events and any additional expenses the Graduate Leadership Council deems fit.

Section 4: Administrative Account: Graduate Student Council Budget Allocations

A.) Sixty-five percent of the net funds shall be allocated to the College of Arts and Sciences, the Kogod School of Business, the School of Communication, the School of International Service and the School of Public Affairs.

B.) Allocations to each school’s Graduate Student Council shall be based upon the proportion of graduate students enrolled in each school’s graduate programs compared to the size of American University’s graduate student body each fall.  These figures shall be calculated by the Office of the University Provost and shall be shared with the President via the Student Activities office to determine the official financial allocations to the graduate schools.

Section 5: Annual Administrative Account Budget Approval

A.) The Vice President of Finance shall work with the Assistant Director of Administration (Finance) in the Student Activities office to prepare the Graduate Leadership Council’s Administrative Account budget, as described in Article VII, Sections 1-4.

B.) The Vice President of Finance shall submit the Graduate Leadership Council’s Administrative Account budget for approval at the first meeting of the fall semester, and no later than the 1st of October. A majority vote of the Graduate Student Council Presidents shall be required to approve the Administrative Account budget.

Section 6: Administrative Account Spending Restrictions

A.) The President, Vice President of Finance, and Vice President of Management shall be the only three positions allowed to sign Student Activities financial forms that the President initiates and/or fills out that authorize spending from the Graduate Leadership Council’s Administrative Account.

B.) All transactions initiated by the President, Vice President of Finance, and Vice President of Management above $1,200 shall require a majority vote of the council

C.) To receive a majority vote, the President must notify the council about the nature of the transaction, how the proposed transaction will benefit the entire graduate student community, the amount of the transaction and any other material information that will allow a council member to make an informed decision, prior to completing any Student Activities financial forms.

D.) The council shall have up to 72 hours to review the information provided by the President and reply to the President’s request in writing to the President, Vice President of Finance, Vice President of Management, and Graduate Student Council Presidents.

E.) If a majority vote is received, the President, Vice President of Finance, or Vice President of Management shall be required to sign the Student Activities office financial forms authorizing the expenditure.

F.) If a majority vote is not received, the proposed spending initiative shall not occur.

Section 7: Funding For Graduate Student Council Events

A.) Graduate Student Council Presidents shall be able to request funding from the Graduate Leadership Council’s Administrative Account to support specific programs that are beneficial to the entire graduate student community.

B.) For all funding requests, Graduate Student Council Presidents shall submit a proposal document (detailing the event and its purpose) created by the President and Vice President of Finance at least ten (10) days prior to the event for review.

C.) The President and Vice President of Finance will meet the Graduate Student Council President or a member of their executive board whom they designate to discuss the request.

D.) The request must be approved by both the President and Vice President of Finance, who will make their decision within 7 business days of hearing the request and then inform the Graduate Student Council President or their designee of their decision, then the decision must be validated through a vote by the Graduate Leadership Council.

E.) If the request is denied, the President and Vice President of Finance or voting members of the Council must cite specific reasons, and the decision can be appealed to the Graduate Student Council as a whole at the next regularly scheduled meeting.

Section 8: Annual Account Closure

A.) All Graduate Student Council accounts shall be closed on April 30th of each academic year. On that day, all remaining funds in each account shall be transferred to the Graduate Leadership Council Restricted Account.

B.) The Graduate Leadership Council’s Administrative Account shall be closed on April 30th of each academic year. On that day, all remaining funds in this account shall be transferred to the Graduate Leadership Council Restricted Account.

ARTICLE VIII: GRADUATE LEADERSHIP COUNCIL CHAIRPEOPLE

Section 1: Positions

The Graduate Leadership Council shall have the following appointed positions: President, Vice President of Management, Vice President of Finance, Vice President of Communication, Vice President of Alumni Relations, Vice President of Programming, and Vice President of Programming.

Section 2: Duties of Graduate Leadership Council Chairpeople

The President shall act as the Chief Executive Officer of the Graduate Leadership Council and President of the graduate student body. They will:

  1. Serve as a liaison between the four Graduate Student Councils and the Kogod Graduate Business Association and the Executive Administration of American University
  2. Work with the members of the council to pass and uphold a unanimously agreed to “Shared Vision” for the academic year
  3. Work with the Vice President of Finance and the other members of the council to develop a budget both for the GLC and the individual councils.
  4. Hold regular, published office hours in the GLC office and online.
  5. Appoint a representative or serve as the official graduate representative to the following boards and committees:
    1. Board of Trustees & Appropriate Subcommittees
    2. President’s University Council
    3. Faculty Senate
    4. “Breakfast Club”
    5. Serve as the official graduate representative to the following University offices
      1. Office of the President
      2. Office of the Chief of Staff
      3. Office of the Provost
      4. Office of the Vice-President for Campus Life
      5. Office of the Vice-President of Development and Alumni relations
      6. Office of the Dean of Students
      7. Office of the Director of Student Activities
      8. Office of the Director of the Library
    6. Maintain a positive working relationship with the American University Student Government, the Student Bar Association, and the American University Club Council.
    7. Appoint representatives to serve as the official graduate student representative on university committees.

The Vice President of Finance shall act as the Comptroller of the Graduate Leadership Council under the direction of the President. They will:

  1. Work with the President and the other members of the council to allocate initial funding to the individual councils via the budget process described in the GLC Constitution.
  2. Keep financial records of all income and expenditures in a method that is in accordance with American University’s financial guidelines and generally accepted accounting practices.
  3. Apportion and freeze funds to the Graduate Student Councils in coordination with the Student Activities office.
  4. Communicate the Student Activities Office’s spending request deadlines to the GLC.
  5. Serve as the official graduate representative to the following boards, committees and offices:
    1. Office of Vice President of Finance
    2. Budget Committee
    3. Board of Trustees Finance Committee
    4. Student Library Endowment
  6. Submit a year-end financial report to the outgoing Graduate Leadership Council’s officers and Graduate Student Council Presidents, the incoming Graduate Leadership Council officers and Graduate Student Council Presidents and the Student Activities office at the end of the year.

 The Vice President of Management shall serve as the Secretary to the Graduate Leadership Council and assistant to the President. He/she will:

  1. Schedule and preside over GLC meetings and/or conference calls to be held bi-weekly (twice a month), throughout the academic year and keep minutes.
  2. Assume the duties of the President in his/her absence with his/her express written consent.
  3. Update the Graduate Leadership Council calendar and maintain regular communication with the five school Presidents regarding their events to be added to the calendar.
  4. Appoint university committee representatives with the President and maintain communication with those representatives. Committee updates will be reported to the Council during the Vice President of Management report.
  5. Assume any additional duties expressly assigned by the Executive  Chair including serving as the official graduate representative on certain boards and committees
  6. Maintain the Graduate Leadership Council’s constitution, including updating appropriate sections of the document when amendments and/or referenda are passed. He/she will also be responsible for working with the Vice President of Communication to ensure that the constitution is made publicly available on the Graduate Leadership Council’s website.

The Vice President of Communication shall:

  1. Maintain regular communication with the graduate student body on behalf of the President via e-mail.
  2. Send bi-weekly “Newsletters from the GLC” during the first week of each semester and continuing bi-weekly until the end of the semester, and details important news, upcoming events, and opportunities for involvement.
  3. Be in charge of updating the Graduate Leadership Council website and calendar of events.
  4. Be in charge of updating the Graduate Leadership Council Facebook and other forms of social media daily. This includes status updates, events, and photos.
  5. Coordinate the Graduate Leadership Council’s strategic marketing efforts, including the design, production and distribution of all publicity, advertising, marketing and branding materials.
  6. Work with the Vice President of Finance to ensure that the Graduate Leadership Council’s website and online publicity tools are consistent with the organization’s advertising, marketing and branding efforts.

The Vice President of Alumni Relations shall:

  1. Serve as the liaison between the Graduate Leadership Council and the Alumni Affairs Office, Alumni Board, and Young Alumni Board.
  2. Attend all open Alumni events and programs as the GLC representative to ensure consistent alumni communication is occurring.
  3. Serve as a connection between the GLC’s past, present, and future.
  4. Provide graduates an opportunity for alumni guidance, employment and career advice, academic assistance, and recruitment recommendations.

Vice President of Programming

  1. Responsible for overseeing and coordinating all the event planning for the GLC
    1. Including:
      1. Plan FALL Fest every September
      2. At least one University-wide social a semester
      3. Plan a graduate Conference every Spring
      4. Community Service and Outreach/Tabling
        1. If GLC pursues
      5. Any other events authorized by the Executive Council
    2. A Liaison for joint programming/communication with the following AU entities in order to coordinate activities and address the concerns of graduate students
    • Student Bar Association
    • AU Student Government
    • Office of Graduate Studies
    • AU Library
    • Academic Support and Advising Center
    • Career Development
    • Office of Merit Awards
Section 3: Office Hours

A.) The President shall hold a minimum of eighty (80) office hours per month during the fiscal year, forty (40) of which shall be held on campus. Of these forty (40) hours, twenty (20) shall be held in the Graduate Leadership Council office.

B.)   The Vice President of Finance shall hold a minimum of forty (40) office hours per month during the academic year, twenty (20) of which shall be held on campus.  Of these twenty (20) hours, ten (10) shall be held in the Graduate Leadership Council office.

C.) The Vice President of Management, the Vice President of Communication, and the Vice President of Alumni Affairs shall conduct office hours both virtually and in the Graduate Leadership Council office with at least 10 hours a month in the GLC office.

D.) An office hour shall be defined as non-personal, position-specific activity being conducted on behalf of the Graduate Leadership Council.

E.) The President shall meet with the GLC’s Student Activities advisor no less than once every two weeks to report on their activities.

Section 5: Eligibility for Office

A.) All Graduate Leadership Council candidates must be registered graduate or PhD students in one of the following schools: the College of Arts in Sciences, the Kogod School of Business, the School of Communications, the School of International Service, or the School of Public Affairs.

B.) All Graduate Leadership Council candidates must be in good academic and disciplinary standing with American University, as determined by the Graduate Leadership Council Student Activities office advisor.

C.) Graduate Leadership Council candidates shall not be eligible for office if they have been elected to a position on a school’s Graduate Student Council or to an office of a graduate student club or organization during the academic year that they apply to serve on the Graduate Leadership Council.

D.) Once candidates are deemed eligible for office by the Graduate Leadership Council’s Student Activities advisor, the Vice President of Management shall distribute their applications to the outgoing Graduate Leadership Council Executive Board.

E.) The outgoing Executive Board shall review applications, conduct interviews, and  provide recommendations to all voting members of the Graduate Leadership Council.

F.) Following all scheduled interviews, all voting members of the Graduate Leadership Council shall vote either at a specially scheduled meeting or by e-mail.

Section 6: Selection of the President, Vice President of Finance, Vice President of Management, Vice President of Alumni Affairs, and Vice President of Communication

A.) To be considered for office, candidates shall submit an application to Graduate Leadership Council at an agreed upon time with the rest of the Council to coordinate with GSC elections. Applications must contain the following information and answers:

  •         The candidate’s name
  •         The candidate’s school
  •         The candidate’s student ID number
  •         The candidate’s graduation year
  •         The position sought
  •         The candidate’s Resume or CV
  •         Confirmation that the candidate can serve an entire term and will not be serving as an officer on a Graduate Student Council during the academic year that they are seeking office on the Graduate Leadership Council.

B.) Candidates shall submit answers to a set of questions created by the Council.

C.) Once applications are received, the Vice President of Management shall send each candidate’s information to the Graduate Leadership Council’s Student Activities advisor so he/she can verify that candidates are eligible for office and in good academic and disciplinary standing.

D.) Once candidates are deemed eligible for office by the Graduate Leadership Council’s Student Activities advisor, the Vice President of Management shall distribute their applications to the outgoing Council for review.

E.) The outgoing Council shall review the applications, and conduct interviews with select candidates.

F.) Following all schedule interviews, the Graduate Leadership Council shall vote either at a specially scheduled meeting or by e-mail.

G.) The outgoing President shall preside over the special session and lead a discussion about the merits of each candidate relative to other candidates that interviewed for the President position.

H.) A 2/3 vote of the Graduate Student Council Presidents shall be required to appoint an interviewed candidate to the President position.

I.) If more than one candidate receives a 2/3 vote, all other candidates who did not receive the 2/3 vote shall be eliminated from consideration. The outgoing President shall lead a discussion about the merits of the remaining candidates.  At the conclusion of the discussion, another vote shall be taken.

J.) If a 2/3 vote is received for a single candidate, the Vice President of Management shall notify the candidate about the vote.  The selected candidate shall have a period of 48 hours to accept or decline the appointment.

Section 9: Installation and Term in Office

A.) After a transitional period, the Council members shall take their positions on May 1st during the academic year they are elected and shall serve until April 30th of the following academic year.

B.) After taking office, all GLC positions shall be prohibited from accepting a position on another Graduate Student Council, an undergraduate or graduate student club, or another organization at American University during the same academic year without resigning from their position on the Graduate Leadership Council.

C.) Newly elected Graduate Student Councils shall begin serving on the Graduate Leadership Council concurrently with the newly appointed Council members.

Section 10: Vacancies in Office

A.)  If either the President or Vice President of Finance positions are not filled through the initial application process, the previous Council, in coordination with the Graduate Leadership Council advisor, shall determine an appropriate course of action.

B.)  If the President vacates or is removed from office during the academic year, the Vice President of Management shall assume the position of President, subject to confirmation from a majority of Graduate Student Council Presidents. If a majority vote is received, he/she may choose to select an individual to serve in the open Vice President of Management position.  The selection must meet all of the eligibility criteria noted in Article VI, Section 5, shall not be from the same school as the President and must be approved by a majority of Graduate Student Council Presidents.

C.)  If the Vice President of Finance vacates or is removed from his/her office during the academic year, the President shall select an individual to serve in the open position. The President’s selection must meet all of the eligibility criteria noted in Article VI, Section 5, shall not be from the same school as the President and must be approved by a majority of Graduate Student Council Presidents.

D.)  If the Vice President of Management vacates or is removed from his/her office during the academic year, the President shall select an individual to serve in the open position. The President’s selection must meet all of the eligibility criteria noted in Article VI, Section 5, shall not be from the same school as the President and must be approved by a majority of Graduate Student Council Presidents.

E.)   If a majority vote is not received for the President’s selection of a new Vice President of Finance or for the Vice President of Finance assuming the role of President following his/her removal from office or resignation, the Graduate Student Council Presidents, in coordination with the Graduate Leadership Council’s advisor shall determine an appropriate course of action to fill the position.

F.)   If the Vice President of Alumni Relations vacates or is removed from his/her office during the academic year, the President shall take on the responsibilities until an individual is found to serve in the open position. The President’s selection must meet all of the eligibility criteria noted in Article VI, Section 5, shall not be from the same school as the President and must be approved by a majority of Graduate Student Council Presidents.

G.)  If the Vice President of Communication vacates or is removed from his/her office during the academic year, the Vice President of Management shall take on the responsibilities until an individual is found to serve in the open position. The President’s selection must meet all of the eligibility criteria noted in Article VI, Section 5, shall not be from the same school as the President and must be approved by a majority of Graduate Student Council Presidents.

H.)  Should a vacancy be filled, his/her term in office shall conclude on April 30th of that academic year.

Section 11: Removal from Office

A.) The Graduate Leadership Council shall have the right to remove the President, Vice President of Finance, Vice President of Management, Vice President of Alumni Affairs, Vice President of Communication or the Vice President of Programming by two-thirds vote of the Graduate Student Council Presidents.

B.) Cause for removal from office shall be any action which is inimical to the Graduate Leadership Council, improper conduct as a chairperson, failure to perform duties of his/her office as outlined in this governing document, or any other charge the Graduate Leadership Council may consider.

C.) Causes for removal may be brought against the President, Vice President of Finance, Vice President of Management, Vice President of Alumni Affairs, Vice President of Communication or Vice President of Programming. Such charges shall be made to the President and Graduate Leadership Council advisor in writing and thereby presented to the Graduate Leadership Council at their next meeting or special session.

D.) If the President, Vice President of Finance, Vice President of Management, Vice President of Communications, Vice President of Alumni Affairs or Vice President of Programming is not in good academic or disciplinary standing at any time during their term, they shall be removed from office automatically.

E.) If the President and Vice President of Finance, Vice President of Management, Vice President of Communications, Vice President of Alumni Affairs or Vice President of Programming do not serve their full term due to their removal from office, their stipends shall be prorated to reflect the portion of the term they served.

Section 12: Removal From Office Procedure

A.) The person against whom the charges are brought shall be immediately notified of the time and place of his/her hearing by the President. The person against whom the charges are brought must be present at the hearing.

B.) If charges are brought against the President, he/she shall not preside over his/her hearing.  The Vice President of Management shall preside over the hearing instead.

C.)  Upon convening the hearing, the Graduate Leadership Council shall hear the charges for removal formally.  Both the person being charged and the issuer of the charges shall be granted time to address the charges and provide evidence, including witnesses, to the Graduate Leadership Council.

D.) At any time, Graduate Student Council Presidents shall be permitted to ask questions to either the person being charged or the issuer of the charges.

E.) The period of time delegated to the person being charged or the issuer the charges will be limited to 20 minutes each. These periods can be ended by a majority vote of the Graduate Student Council Presidents.

F.) After the person being charged and the issuer of the charges finish presenting their cases, the Graduate Leadership Council shall engage in a period of discussion.  The period of discussion shall last for a period of time determined by the Graduate Student Council Presidents.  The person being charged and the issuer of the charges may be present during the period of discussion, but may not participate in it.

G) At the close of this period, a vote shall automatically be taken.  A two-thirds vote of the Graduate Student Council Presidents shall be required to remove the chairperson being charged from office.

H.) If the issuer of the charges is a Graduate Student Council President, he/she shall not be allowed to vote in removal from office proceedings.

Section 13: Transition Period

A.) In April, the outgoing Council and their newly appointed/elected successors will participate in transition meetings. The goal of these meetings is to share institutional knowledge about the Graduate Leadership Council as an entity with the incoming Chairpeople and Graduate Student Council Presidents. The outgoing President shall be responsible for coordinating the transition meetings.

B.) The incoming President shall be responsible for scheduling at least one meeting with the outgoing and incoming Councils to learn about the school’s characteristics, needs and issues.

D.)  The incoming President shall be responsible for scheduling at least one meeting with the Graduate Leadership Council advisor.

E.)  The incoming Vice President of Finance shall be responsible for scheduling at least one meeting with the Graduate Leadership Council advisor.

F.) During the transition period, the newly appointed President, the newly appointed Vice President of Finance, Vice President of Management, Vice President of Communication, Vice President of Alumni Relations, Vice President of Programming, and the incoming Graduate Student Council shall be invited to observe all Graduate Leadership Council meetings and shall be copied on all relevant Graduate Leadership Council correspondence via e-mail.

G.) During the transition period, the outgoing Council shall remain responsible for the day-to-day operations of the Graduate Leadership Council.

ARTICLE IX: GRADUATE STUDENT COUNCIL PRESIDENTS

A.)  Each spring, the College of Arts and Sciences, the Kogod School of Business, the School of Communication, the School of International Service and the School of Public Affairs shall elect a President of their Graduate Student Council, in accordance with their respective constitutions and/or bylaws, and in cooperation with the Graduate Leadership Council’s election timeline.

B.)  Each year, all Graduate Student Council Presidents shall ensure that their governance documents comply with all of the appropriate provisions of the Graduate Leadership Council’s constitution.

ARTICLE X: AMENDMENTS AND REFERENDA

The Graduate Leadership Council Constitution will be locked for a two year period. Therefore, there will be no changes to the governing Constitution for a two year period. In the event of a necessary change, there must be unanimous consent from all voting members. The purpose behind this amendment is to ensure consistency from one administration to the next. This amendment will take effect as of October 1, 2016.

Section 1: Amendments

A.) Amendments to this Constitution may be proposed by any member of the Graduate Leadership Council.

B.) All proposed amendments shall be delivered in writing to the President, who shall present them to the Graduate Leadership Council for consideration at their next meeting.

C.) An amendment shall be considered ratified when two-thirds (2/3) of the Graduate Student Council Presidents approve the amendment.

Section 2: Referenda

A.)   The Vice President of Management shall be responsible for coordinating the referendum’s publicity and administrative efforts. Information about the referendum issues shall be posted on the Graduate Leadership.

B.)  Council’s website and e-mailed to the graduate student body at least two weeks prior to voting.

C.)  The President shall convene a public, special session of the Graduate Leadership Council for students to learn about the referendum at least one week prior to voting.

D.)  All graduate students in the College of Arts and Sciences, the Kogod School of Business, the School of Communications, the School of International Service and the School of Public Affairs shall be allowed to cast one vote for or against the referendum.

E.)   Twenty percent of the eligible graduate students must participate in the referendum for it to be considered valid.

F.)   Should the twenty percent threshold not be reached, the proposed amendment, new constitution, or new framework shall be considered failed and shall not be considered by the Graduate Leadership Council for one calendar year.

G.)  Should the twenty percent threshold be reached, the proposed amendment, new constitution,     or new framework shall be considered passed if a majority of voters vote in favor of the action under consideration.

H.)  This article will always be the last article of the constitution of the Graduate Leadership Council, regardless of any newly created and numbered articles. This article will remain in the same form and shall only change in article number so that it will remain the last article appearing in the Graduate Leadership Council Constitution.

As ratified by the Graduate Leadership Council, 2016-2017

Last amendment agreed to on October 1, 2016 by unanimous vote of the Graduate Student Council Presidents, duly elected and installed.

[1] In this case, bi-monthly shall mean occurring twice a month.

[2] The Graduate Leadership Council’s transition period shall be from the day that the Vice President of Finance accepts his/her appointment through May 1st  of the academic year which the President and Vice President of Finance were appointed.

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